This article is intended to illustrate functionality of the Outlook Web application as part of Office 365. Signing In: You'll be automatically signed in and taken to your inbox when you launch the Outlook web app from the Office 365 Welcome Portal.  Email: To Create a New Message, Click "New" To Create a New Folder, Click "Plus Symbol  " Located to the Right of your Inbox To Search Your Mailbox, Type in Desired Search Name into "Search Mail and People" Located at the top left of the Window.  Calendar: To Access Your Calendar, select the "Calendar" icon in the lower left portion of the Window

This article is intended to illustrate how to switch to a shared email account within the Outlook Online Application as part of Office 365. Switching Accounts After signing into Outlook Online, click on you user icon as displayed below A menu will have opened, named My Accounts. Select "Open another mailbox. . . " as shown below Type the email address that you intend to access and click open.  

This article is intended to illustrate basics of the Word Online Application as part of Office 365. With the Word Online web app you'll use a web browser to create, view, and edit documents.  Save changes Word saves your changes automatically. Look on the status bar at the bottom left corner of web page. It will either show Saved or Saving while you are working on the document.  Share documents online Because your document is online, you can share it by sending a link instead of an email attachment. People can read it in their browser or mobile device. Click File > Share > Share with People. Then type the email address of whom you'd like to share with. Comment in the browser A comment balloon shows where comments have been made in the doc. Reply to comments, and check off items you’ve addressed. Edit in the browser If you try to type in the document and nothing happens, you’re probably in Reading view. Switch to Editing view: click Edit Document > Edit in Word Online. Type and format text, add pictures, adjust the layout of the page, and more. For more advanced editing, click Open in Word. Work together on the same doc To work together in Word Online, you edit a document as you normally would. If others are also editing it, Word Online alerts you to their presence. You can see everyone who is currently working in the document by clicking in the ribbon. Clicking on an author’s name jumps you to where they’re working in the doc. And you’ll see the changes they make as they’re happening. They can be working in Word Online, Word 2010 or later, or Word for Mac 2011. Add a header or footer Go to Insert > Header & Footer to add headers and footers to your document. Click Options to choose how you’d like them to appear. Add page numbers Click Insert > Page Numbers and then choose from the gallery where you’d like the page numbers to appear. Select Include Page Count to show the current page number along with the total number of pages (page X of Y). Find and replace text Quickly search for every occurrence of a specific word or phrase in your document by clicking Home > Find (or type Ctrl+F). Results appear next to your document so you can see the term in context. Clicking on a search result jumps you to that occurrence. Click Replace (or type Ctrl+H) to find and replace text. Print in Word Online Go to File > Print. Word Online creates a PDF preview of your document that keeps all the layout and formatting of your document. Send the PDF to your printer and it will print the way you expect.

This article is intended to illustrate functionality of the Excel Online Web application as part of Office 365. With Excel Online you use your web browser to create, view, and edit workbooks.  From your OneDrive, click Create > Excel workbook. To rename the workbook, click the default file name and type a new one. Share workbooks online After you’ve created your online workbook, you can share it. Others can view your worksheets, sort and filter data, and drill into the details of PivotTables on the web or mobile device. To share a workbook, click Share and type email the address(es) of people you want to share with or get a link you can email to your contacts. Edit in the browser If you try to enter data, set up a formula, add charts, or apply basic formatting and nothing happens, you’re probably in read-only view. Here's how you can switch to editing view: Click Edit Workbook > Edit in Excel Online. For more advanced editing options, click Edit in Excel. Excel Online saves your work automatically however, if you change your mind about any changes you’ve just made, use Undo or press Ctrl+Z. Work together on the same worksheet When you’re working with others in Excel Online, you can edit the worksheet as you usually would. When others edit the worksheet, Excel Online shows their presence and the updates right away. This only works when everyone is working in Excel Online. Print in Excel Online Select the cells or chart you want to print, and then go to File > Print. To print the whole worksheet, don’t select anything before going to the Print command. Click Print for a preview. If you change your mind about printing a selected area, choose the Entire Sheet print option and click Print. If the final print preview looks right, click Print.

This article is intended to illustrate basics of the Powerpoint Online Application as part of Office 365. PowerPoint presentations work like slide shows. To convey a message or a story, you break it down into slides. Think of each slide as a blank canvas for the pictures, words, and shapes that help you build your story. Choose a theme When you open PowerPoint, you’ll see some built-in themes and templates. A theme is a slide design that contains matching colors, fonts, and special effects like shadows, reflections, and more. On the File tab of the Ribbon, select New, and then choose a theme. PowerPoint shows you a preview of the theme, with four color variations to choose from on the right side. Click Create, or pick a color variation and then click Create. Insert a new slide On the Home tab, click the bottom half of New Slide, and pick a slide layout. Save your presentation On the File tab, choose Save. Pick or browse to a folder. In the File name box, type a name for your presentation, and then choose Save. Note: If you frequently save files to a certain folder, you can ‘pin’ the path so that it is always available (as shown below). Tip: Save your work as you go. Press Ctrl+S often. Add text Select a text placeholder, and begin typing. Format your text Select the text. Under Drawing Tools, choose Format. Do one of the following: To change the color of your text, choose Text Fill, and then choose a color. To change the outline color of your text, choose Text Outline, and then choose a color. To apply a shadow, reflection, glow, bevel, 3-D rotation, a transform, choose Text Effects, and then choose the effect you want. Add pictures On the Insert tab, do one of the following: To insert a picture that is saved on your local drive or an internal server, choose Pictures, browse for the picture, and then choose Insert. To insert a picture from the web, choose Online Pictures, and use the search box to find a picture. Choose a picture, and then click Insert. Add speaker notes Slides are best when you don’t cram in too much information. You can put helpful facts and notes in the speaker notes, and refer to them as you present. To open the notes pane, at the bottom of the window, click Notes  . Click inside the Notes pane below the slide, and begin typing your notes. Give your presentation On the Slide Show tab, do one of the following: To start the presentation at the first slide, in the Start Slide Show group, click From Beginning. If you’re not at the first slide and want to start from where you are, click From Current Slide. If you need to present to people who are not where you are, click Present Online to set up a presentation on the web. Click File > Share > Present Online. Select the Enable remote viewers to download the presentation check box. Click Present Online. To send your meeting invitation to attendees, choose one of the following: Copy Link – and paste it somewhere others can access it Send in email Important:  You won’t be able to email your presentation directly from PowerPoint on a Windows RT PC. Instead you can open an email program, create your email, and attach the presentation to it. When you are ready to start your presentation, click Start Presentation. To end your online presentation, press Esc to get out of Slide Show View, and then on the Present Online tab, click End Online Presentation. To confirm that you want to end the presentation, click End Online Presentation.

All PTS students have access to both the online and local versions of Microsoft Office Suite (Word, Excel, PowerPoint, OneNote) while they are registered members of the PTS community.  This license includes a downloadable version of the Microsoft Office suite for both Windows and macOS.  This Microsoft Office license is only active while you are enrolled as a student.  As you graduate or leave the seminary you will lose access to these applications.  It is important to maintain copies of all important files on your computer or other sources like an external hard drive, flash drive, or cloud storage (Google Drive, Dropbox, iCloud drive, etc.) Accessing Office 365 Online To access the online version of the Microsoft Office suite, including the web versions of Outlook, Word, Excel, and PowerPoint. Open a web browser and visit https://portal.office.com Locate and select the sign-in option. Enter your PTS email address and click next If presented with the option of selecting Work or School or Personal, please select Work or School.  This will take you to the PTS sign-in page Enter your PTS email and password and click sign in Once signed in you can select the apps that you would like to use on the left-hand tab. It is important to know that the seminary does use a Multifactor Authentication system for sign-in.  If you are signing into your account for the first time then you will need to set up the notifications to either a cell phone number or the Microsoft authenticator.  Instructions and steps will appear to walk you through that step.   Accessing and Installing the local version of Office 365 To download your copy of Microsoft Office to your computer: using the above steps, sign in to https://portal.office.com Located the Install Office button on the upper right-hand section of the portal Select the option for Office 365 apps An installation package will download to your computer Once complete, run that installation package on your computer and provide your computer username and password if required. Once the installation is complete, the full versions of the Microsoft Office applications will be available for your use.

Microsoft Bookings makes scheduling and managing appointments a breeze. It helps you schedule and manage appointments with your customers, clients, or colleagues. Bookings includes a web-based booking page, which integrates with Outlook to optimize your calendar and gives people the flexibility to book a time that works best for them. Email and SMS text notifications reduce no-shows. With built-in flexibility and the ability to customize, Bookings can be designed to fit the situation and needs of many different offices. To get started, navigate to https://outlook.office.com/bookings and you'll be presented with the following: If you click on 'Get Started' it'll walk you through the three simple steps to get your Bookings page up and running: To start - you will not have any meetings available, so if you preview your booking page, it'll just state you do not have any meetings set up, so we'll go straight to the 2nd option, 'Customize the meeting type' This takes you to the configuration page for a meeting: Go ahead and fill out the fields detailing the meeting. Ensure to turn off 'Teams meeting' and add your personal meeting link for Zoom. When you click on 'See regular meeting hours' it will open a new webpage and take you to your Outlook calendar settings where you can set your working hours for each day. These are the advanced options that allow you to control buffer times and configure reminders and follow-ups And this is how it looks with a reminder configured. Now once you're done configuring the meeting, click the 'Save' button in the top right of the window. This will take you back to the main bookings page which will now look like this. And now if you go and preview your page it'll look like this: You can configure multiple meeting types, here is how you'll see Bookings with a second meeting option: And this is what your Bookings page will look like: You can go into your Outlook settings and adjust your signature to include a link to your Bookings page automatically. When someone books a time with you, you'll receive an email with the details: And it automatically adds the event to your calendar: Inside the event is where any notes from the person would show.