Accessing Webex Meetings from the website To Access the Princeton Theological Seminary Webex Page:  Scheduling a Webex meeting via the website  Starting a Webex meeting via the website Accessing Webex Meetings from the Desktop Application Accessing Webex meeting via desktop application  Scheduling a Webex meeting via desktop application  Schedule a Webex meeting with Outlook Other Resources Schedule a webex meeting on someone's behalf. Managing Audio Managing Video Recording meetings Share content Cisco Webex Meeting Help center Video Tutorials How to Start and Join a Webex Meeting How to Join a Meeting How to Schedule a Meeting How to Record a Webex Meeting How to Join a Webex Meeting on iOS Device How to Join a Webex Meeting on an Android Device How to Schedule a Webex Meeting on Behalf of Someone Else Accessing Webex Meetings from the website To Access the Princeton Theological Seminary Webex Page: Open web browser and go to https://ptsem.webex.com Click Sign In Enter your full PTS email address (i.e. firstname.lastname@ptsem.edu) You will be brought to a PTS branded log in page, enter your PTS email address and password.  Click Sign in when done. You will then have access to your account overview page.  From this page, you can access settings, preferences, recordings, upcoming meetings and the option to schedule meetings.  Scheduling a Webex meeting via the website Sign into the Princeton Theological Seminary Webex page at https://ptsem.webex.com From either the home or meetings tab, click Schedule. Enter a topic for the meeting, set the date and time, include attendees via their email address and any other options such are recording settings, email reminders, recurrence Once all settings are configured, press Save.  A notification will be sent to all attendees with the meeting information and step on how to connect.  Starting a Webex meeting via the website Log into the Princeton Theological Seminary Webex page at https://ptsem.webex.com On the home Tab or the meeting tab, locate the upcoming meetings Click start next to your meeting.*  *Participants can join 5 minutes before the meeting is scheduled to begin. Accessing Webex Meetings from the Desktop Application Accessing Webex meeting via desktop application Download and install the Cisco Webex Application if it not already installed on your computer (https://www.webex.com/downloads.html) Once installed open the Cisco Webex Meeting Application Enter your full PTS email address (i.e. firstname.lastname@ptsem.edu) You will be brought to a PTS branded log in page, enter your PTS email address and password.  Click Sign in when done. Once logged in, you will have access to the to the control panel in which you can start a meeting now, schedule a meeting, or and view upcoming schedule meetings.   Integration Note If you have Microsoft Outlook installed on your computer, Webex will integrate with your upcoming meeting and allow add a Webex meeting if needed.  It will also allow you to schedule Webex meeting using Outlook. To do this, once signed in please click import Outlook meeting and follow any prompts.  When Webex integrates with outlook, Webex boxes will appear on the tool actions tool bar If asked “Which Webex site do you want to use?”, please enter ptsem.webex.com and click next.  Scheduling a Webex meeting via desktop application Open the Cisco Webex Application and sign in In the application, select Schedule You default calendar/mail application will open, set the date and time for the meeting and add attendees by email address Once complete, press send to alert your attendees.  Schedule a Webex meeting with Outlook Open outlook and select the Calendar option. Find the Webex Section in the toolbar and select schedule meeting. Select either Schedule Webex meeting or Schedule Personal room Meeting* A new meeting box will appear in which you can set the date and time, add a subject of the meeting and add attendees. Once complete, Press Send.  A meeting invitation will be sent to all of your attendees with the meeting notes and instructions on how to connect to the Webex meeting. *A personal room meeting will have the same meeting address each time you use it.  For example, Johnny Appleseed’s personal meeting would always be https://ptsem.webex.com/meet/johnny.appleseed.  In contract, a Webex meeting will have a unique, random number assigned to it. Open the Cisco Webex Desktop application Locate your meeting from the upcoming meetings list Press Start when you are ready to begin the meeting* *Participants can join 5 minutes before the meeting is scheduled to begin.   Other Resources Schedule a webex meeting on someone's behalf. Managing Audio Managing Video Recording meetings Share content Cisco Webex Meeting Help center How to Join a Meeting How to Schedule a Meeting How to Record a Webex Meeting How to Join a Webex Meeting on iOS Device How to Join a Webex Meeting on an Android Device LikeBe the first to like this

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Schedule your class and/or precept meetings:  Sign into Webex on the web or via the desktop application  User you full PTS email address and password. Once signed in, click "Schedule".  Define your class/precepts meeting date and time.  If this is a recurring class utilize the reoccurrence option to set how often the class meets and when this will repeat.    Click Schedule.   On the meeting summary page, locate and copy the meeting link   Follow these the Add a Link steps beginning at Step 2 here. It is important to note that a scheduled meeting with a reoccurring schedule has the same url for each meeting time.  There is no need to enter information for each meeting time as it will remain the same.   The above example was made using Webex on the web.  For specific instructions on using the Webex desktop application, please refer to this article. Hosting your Class or precept  Sign into Webex on the web or via the desktop application  Locate your upcoming/scheduled meeting  Press Start to begin your class or precept.   Using tools to share presentations and record your meetings  With your meeting started, you will see the tool bar across the bottom of the screen  Press the record button to begin recording the meeting for further review or sharing.  (if presented with the option to record on the cloud please select this option)   To share your screen or a PowerPoint presentation, please have the content open before you begin the meeting.  Select the Share button You can select the individual application or the option to share your entire screen. 

Record your lecture  Sign into Webex on the web or via the desktop application  Click Start a meeting  Once the meeting has started, press the record button in the center of the screen (if presented with the option, please select record to the cloud)  Conduct your lecture  If you would like share a presentation or your screen, please refer to the Using tools to share presentations and record your meetings here Press the recording button again and stop the recording  End your meeting   Access your recordings and share with others Sign into Webex on the Web  Select the recordings tab from the left hand menu Locate your most recent recording and use the edit button to change its name.  (Please keep in mind that it can take up to two hours for recording to be processed and available)  Use the share button to access the sharing options     From the sharing menu you can share the recording directly with other via email or copy the public link and post it to you blackboard course. if you plan on posting the public link to you Blackboard course be sure to copy the passcode under the public link. Once you have made all the necessary changes, Click Save. If you have shared the recording with anyone via their email address, they will recieve a notification on how to access the recording. To upload the public link to your blackboard course, please follow this article. For more information regarding the usage of Webex for you classes or meetings, please visit this article.

To create a meeting on Behalf of another person,  you should have already been provided with delegate access to their webex account.  Please have your supervisor follow the steps of this article.  For a video tutorial please, click here. 1 .  in to the PTS Webex website:  https://ptsem.webex.com 2. Enter your full email address   3 .Enter your PTS email address and password 4. On the main menu, click "Schedule" 5. In the "Schedule For" section, use the drop down menu to select the person you are scheduling the meeting on behalf. 6. Enter a Meeting topic/name 7. Click on the date and time to change the meeting time and date 8. Set the Reoccurence and the schedule if this is a repeating meeting. 9. Add any invitees by email address if applicable. 10. Click schedule when done

This article will walk you through the steps of assigning a delegate so they can schedule meetings on your behalf.  This article will  act as a resource for Faculty members when they’re in need of moving a class session to the online arena.   For a video walkthrough of assigning a delegate please click here. How to Add a Delegate in Webex: 1. Navigate to https://ptsem.webex.com & sign in with your full email address and PTS password.  This will bring you to the “Home” screen (pictured below)  Page Break 2. From the “Home” screen, please select “Preferences” from the left side menu (pictured below)        Page Break 3. From the “Preferences” menu, please navigate to “Scheduling” (pictured below)      Page Break 4. Under “Scheduling Permission” you’ll need to add your Teaching Assist/Fellows email address(es) to the highlighted box (as pcitured below). If you have more than one and would like them to have this access, please separate their email addresses with a comma.    Other important articles:  Creating a Meeting on Behalf of Someone Else Scheduling and starting a webex meeting for class Recording a Lecture for class using webex

In this article you will find the steps to login and access your scheduled Webex meetings for your PTS classes. If you are a PTS student it is recommended that you sign into the Webex website or the desktop applications before accessing the meeting link with in your Blackboard course.  Instructions for signing into the website are below.   For non PTS students,  please follow the instructions for for accessing you class meeting link below.  When joining the meeting, please select "Join from your Browser". You will be presented with a location to enter your name and email address.  Once entered you will join the meeting as a guest. Access your class meeting link through BrightSpace     1. Log into Blackboard at https://Brightspace.ptsem.edu     2. Locate your class      3. Locate the new content area for class meetings that your instructor has added to the course for meeting remotely from the left hand menu.     4. Click on the Remote class or precept meeting link          You will be brought to the site hosted by your instructor.         You can download and install the Webex meetings app to integrate Webex with your computer or the option to "Join from your browser" will appear after a few seconds.     5. Select and allow Webex to use your computer's camera and microphone if you would like.  Follow any computer or system prompts to allow webex to use your microphone or camera     6. Click Join meeting. Logging into Webex website     1. Access the PTS Webex website at https://ptsem.webex.com     2. Click "Sign in" on the upper right hand corner     3. Enter your PTS Email address     4. Enter your PTS email address and password in the provided fields     5. You will be brought to the your Webex main menu. Important Notes You can join any meeting up to 5 minutes before the scheduled time.  You will be placed in a waiting room until the instructor/preceptor/host starts the meeting.   You have the ability to select your microphone and camera sharing preferences.  You have the ability to "mute" your video/camera and audio device during the meeting at any point.  

Webex offers the ability to record meetings both to the cloud and locally to your machine.  By default, meetings will record to the cloud to take advantage of the cloud storage.  To decrease or remove the processing time associated with recording the meeting you have the option to record the meeting locally as well.  This will save the file locally to your computer as a video file.   Important Note: Since you are recording the meeting locally you will need to have a significant amount of free storage space on your computer's hard drive.  please be sure to delete any unused or unneeded information.  A best practice is to keep about 25% of your computer's total storage space open and available. How to record your meeting locally to your computer: 1. Start your Webex meeting as you normally would 2. Locate the record button in the meetings tools and press it 3. Use the selection menu to select "Record on My Computer" 4. Press the "Record" button 5. You will asked to enter a Name for the file and a location for the file to be saved, Provide a Name and location for where you want the file to be saved. 6. When you are done your recording, click the "record" button in the meeting tools and press stop. 7. End your meeting. When the meeting ends, the file will process and save to your specified location. You can also change the recording location through Meeting menu during your meeting.  With your meeting started: 1. Locate and select the Meeting Menu across the top of the meeting window 2. Select Recorder Settings 3. Select "Record on my computer"

Within Webex you have the ability to restrict downloading of recorded meetings. This will help to prevent copies of your meetings from being distributed to other services. How to restrict downloads of Webex Recordings 1. Sign into https://ptsem.webex.com 2. Locate and Select the "Recordings" option on the left hand menu 3. Locate the recording you would like to restrict the download in the list 4. Click on the elipses button (three dots) and select "Edit" 5. In the edit menu security section, check the box for next to "Prevent Downloading" 6. Click Save

Personal Meeting Room As part of your Webex account you have the ability to utilize a personal room for having impromptu meeting.  This is a great option if you wanted to connect with peers and colleagues, students and even external campus partners to have a more in-depth conversation than over email.   The personal room differs from pre-planned or schedule meetings only based on the meeting link or url that is generated.  When using the personal meeting room, the link for anyone to connect remains constant for every meeting and usage.  A pre-planned or scheduled meeting will generate a unique meeting link or URL for each meeting time.  The meeting link for your personal meeting room will be https://ptsem.webex.com/meet/firstname.lastname. The personal meeting room is also already set up and enabled for your account.  There is not additional steps you need to do to set up access. To Access your personal Meeting Room Via Web Browser To access your Personal meeting room from you web browser Open your preferred web browser enter the web address of https://ptsem.webex.com Click sign in on the upper right hand corner of the screen Enter your full Seminary Email address and click Next On the Seminary Sign In page enter your full email address and password.  Click Sign In Once you reach the main webex page you will see your personal meeting room information in the center of the screen Click Start a Meeting.  Webex will begin a meeting using your Personal meeting room.  From here all of the standard meeting options and tools will apply, including screen sharing, polling, chat, invite and remind and the ability to lock the meeting to make it private. How to Access your Personal meeting Room via the Desktop Application To access your Personal meeting room for the desktop application on your computer Open the Cisco Webex Meetings application Once open ensure that you are signed in.  You can tell if you are signed in if your personal meeting room information appears at the top of the application. Click the Start a Meeting button Webex will begin a meeting using your Personal meeting room.  From here all of the standard meeting options and tools will apply, including screen sharing, polling, chat, invite and remind and the ability to lock the meeting to make it private. If you are not signed into the application, when you open it, you will be asked to provide your log in credentials.  please keep in mind that this will utilize your full PTS email address and password. Securing or Locking your Personal Meeting Room Securing or locking your personal meeting is a good option not only to keep your meeting private but to prevent people from joining when they are not supposed to.  Since the Personal meeting room has a consistent web address there is the possibility of overlap of people in meetings, i.e. one person joining while finishing a discussing with another person.  To Prevent this overlap it is recommended your secure your meeting. To secure or lock your meeting, after you meeting has begun and your attendees have joined: Locate the meeting tools at the bottom of the Webex window Click on the meeting options button (Three dots) Click Lock meeting For this point on, no one else will be able to join the meeting.  When you are done you conversation and would like for another person to join, you will need to unlock the meeting.  To unlock the meeting: Locate the meeting tools at the bottom of the Webex window Click on the meeting options button (Three dots) Click Unlock Meeting Once unlocked, other attendees will be able to join the personal meeting room.